February 26th, 2010:
A Statement from the Board of WASFF
The Board of the Western Australian Science Fiction Foundation Inc. ('WASFF') is aware of community concern regarding the safety of its members at its events.
The Board is actively working on measures to ensure every SwanCon attendee can expect to enjoy a safe experience at the 2010 and future conventions. This includes putting in place policies and mechanisms to deal with current concerns and future contingencies.
We are following the directions given by our members at the 2009 AGM, and are actively encouraging community input into actions such as a statement of values and expanding membership by-laws. These actions will improve the ability of the Board to act appropriately on incidents of concern. There is a mandated consultation period in implementing these relevant changes to our by-laws.
We ask for some community understanding on the time it has taken and will take to achieve these. WASFF is an incorporated body. This ensures that events such as SwanCon can be organised effectively. It also means that the Board is bound by the laws of Western Australia and has to consider these when making decisions and changes to these by-laws. This does not always allow the Board to make decisions within the fastest timeframe.
The Board would like to make the following points clear.
We aim for all WASFF events to be places where all of our members may enjoy themselves safely. We would like all members to consider the way they act at our events and be aware of not just their rights but the rights of the other attendees. We expect decent respectful behaviour. Antisocial behaviour will not be tolerated. Members are reminded that WASFF events may be open to public participation and members are expected to behave appropriately and according to the law.
Antisocial behaviour may result in expulsion from the event, exclusion from all WASFF events and legal repercussions.
The Board is especially proud of the achievement of SwanCon, its 35-year history, and does not view favourably any occasion where any past or present member acts in a manner that exposes WASFF to public ridicule or contempt or otherwise prejudice the conduct of its activities or the satisfaction of its objectives.
If a member feels that they cannot attend an event and act in an appropriate responsible manner, we strongly suggest that member reconsider their attendance.
The WASFF Board.
Doug Burbidge (Chair), Elaine Kemp (Treasurer), Russell B. Farr (Administrator), Jaunita Landéese (elected board member), Sarah Parker (elected board member), Julian Ackermann (elected board member), Paul Raj Khangure (Swancon 2009 representative), John Green (Swancon 2010 representative), Alisa Krasnostein (Swancon 2011 representative), Rohan Wallace (Immediate Past Chair).
March 21st, 2010:
2010 AGM Notification
NOTICE OF 2010 WASFF AGM
Swancon, in the Montana B room on Monday the 5th of April, 9:30am.
Agenda:
0A. Last call for nominations for the Board of WASFF
0B. Last call for bids for the WARSFC for 2012
1. Apologies
2. Consideration of Minutes of the previous AGM
3. Matters arising from the previous AGM
4. Reports
Chairman
Treasurer
Administrator
Membership Co-ordinator
SwanCon 34 2009
SwanCon 35 2010
SwanCon 36 2011
5. Appointment of Auditor
6. Planned suspension of standing orders. Motion on notice: restructure. Planned resumption of standing orders.
7. Appointment of a Returning Officer
8. Election of Organising Committee of the Western Australian Science Fiction Convention (SwanCon 37 2012)
9. Election of Members of the board of WASFF (6 elected positions)
10. Remaining Motions on Notice
11. General Business
Bids for Swancon 2012 must received by the chair before the start of the meeting. A bid form is available for download:
http://wasff.sf.org.au/files/Convention Bid Form.doc
Nominations for the 6 elected positions on the WASFF board must be
received by the chair before the start of the meeting.
Please take note of the following new by-laws:
27.1 Only Ordinary and Associate members may take core committee positions on a WARSFC organising committee. Other persons may take non-core positions, but they are not be officers of WASFF and shall not be regarded as having any authority to act or speak on behalf of WASFF or the convention organising committee, unless doing so on behalf of a core position. Core positions include: Convenor, Treasurer, Secretary, Guest Liaison, Venue Liaison and Program Co-ordinator.
27.2 Candidates for convention organising bids shall disclose to the AGM whether they have any criminal convictions and whether they have been bankrupt.
28.1 Candidates for board positions shall disclose to the AGM whether they have any criminal convictions and whether they have been bankrupt.
There are two motions on notice. One is a motion to promote a set of by-laws adopted by the board concerning memberships and rules for refusing membership and/or renewal, to the status of regulations. They are attached. The second is a proposal to restructure the WASFF board and to implement a Conventions Steering Committee, as a sub-committee of the board for planning for and co-ordination of
Swancons. This proposal is also attached. (This is attached a second time as a set of marked up changes.) We intend to suspend so much of standing orders to deal with the restructure before the election of board members and bid since the restructure affects this election and will change the way in which Swancons are organised.
If you wish to stand for a position on the board under one set of rules but not the other, please nominate before the meeting, and if necessary your nomination can be withdrawn. Those bidding for the Swancon 37 2012 should also be mindful that if adopted, the restructure will change the manner of organisation of Swancons, with the proposed Steering Committee having a role in planning, co-ordination and approvals.
April 10th, 2011:
2011 AGM Notification
NOTICE OF 2011 WASFF AGM
Swancon, in the Freshwater Bay room on Sunday the 24th of April, 9:30am.
Agenda:
0A. Last call for nominations for the Board of WASFF
0B. Last call for bids for the WARSFC (i.e. Swancon) for 2013
Meeting opens.
1. Apologies
2. Consideration of Minutes of the previous AGM
3. Matters arising from the previous AGM
4. Reports
Chairman
Treasurer
Administrator
Convention Steering Committee Co-ordinator
SwanCon 35 2010
SwanCon 36 2011
Swancon 37 2012
5. Appointment of Auditor
6. Appointment of a Returning Officer
7. Election of Organising Committee of the Western Australian Science
Fiction Convention (SwanCon 38 2013)
8. Election of Members of the board of WASFF (3 elected positions)
9. Motions on Notice
9.1. That the following regulation be added:
11 Board members
11.1 Candidates for board positions shall disclose to the AGM whether they have any criminal convictions and whether they have been bankrupt.
9.2. That clauses 6.11 - 6.11.3 inclusive of the constitution be repealed as no longer applicable.
9.3. That the following be adopted as regulations: Appointment of and Replacement of Convention Organising Committee Members -- see attachment for full wording.
10. General Business
Bids for Swancon 2013 must received by the WASFF chair (me) before the start of the meeting. Guidelines and a bid form are available:
http://wasff.sf.org.au/swanconbidding
http://wasff.sf.org.au/files/Convention%20Bid%20Form.doc
Nominations for the 3 elected positions on the WASFF board must be received by the WASFF chair (me) before the start of the meeting.
If you'd like to see the existing constitution, regulations and by-laws, they're at:
http://wasff.sf.org.au/constitution
When looking up numbers, remember that numbering restarts for each of the three sections, so be sure to look at the correct 6.11 (or whatever).
-- Doug Burbidge